Sometimes paper punch lists get the job done, depending on project size. Typically, the bigger the project, the more punch list items. Read on to learn more about the advantages and disadvantages about paper punch lists.What are the Pros of Paper Punch Lists?
- Low cost on the front end, all you need is paper, pen, and a clipboard.
- Short paper punch lists can be quick, depending on how many rooms and spaces you need to inspect.
- You can doodle on them. (We’re sort of serious about this one.)
- Did we miss anything?What are the Cons of Paper Punch Lists?
- More inspectors needed.
- Can be hard to read. (Is that a 1 or a 7?)
- No discipline to punch list descriptions. (For example, “scratch” vs. “blemish”.)
- No place to attach photos and other documentation.
- Subcontractors can’t always find precisely where the item is located.
- A paper list has to be converted to a spreadsheet or other electronic document. (Hello, data entry!)
- Reports have to be manually created and sent to subcontractors. (A waste of precious manpower.)
- Follow-up is tedious and time consuming. (Where is the info? How do we know the items are completed?)
- Making spreadsheet updates can be incredibly painful.
- Reliance on paper results in lost and damaged information. (Spilled coffee, rainy and muddy day on the jobsite, dog ate your punch list.
- Keeping track of items that require more than one subcontractor can be a nightmare.
- No backup – if you lose your paper punch list or it gets damaged in the rain, it’s gone.
- Should you need to refer back to an item after project closeout, it can feel like looking for a needle in a haystack.
Paper punch lists might seem like a good idea, but once issues multiply, a digital punch list can be a real benefit to your team, saving time and money in the long run.